Membership Coordinator

Job Title: Membership Coordinator
Hours: Full Time (Monday-Friday, 9AM-5PM)
Term: 1-Year Contract
Direct Report: Operations Manager
Rate of Pay: $27/hr
Location: 1-617 Windmill Road, 2nd Floor, Dartmouth, Nova Scotia (Local 849 office)

Deadline to Apply: 11:59 p.m. AST on June 8, 2026

Based in Dartmouth, Nova Scotia, I.A.T.S.E. (International Alliance of Theatrical Stage Employees and Moving Picture Technicians) Local 849 is hiring for the new Membership Coordinator position. This exciting and dynamic role relates to the film and television production industry and the trade union movement.

As the successful candidate, you will be part of a small team working in a collaborative environment to help serve over 600 members who work in behind-the-scenes technical occupations in the film and television industry in all three Maritime provinces.

 Duties and Responsibilities

• Provide general reception support, including greeting guests, answering phones, directing messages and talking with the public
• Communicate dues payment reminders to members via email, phone call or text
• Administer all aspects of the membership process, including but not limited to receiving applications, reinstatements, expulsions, withdrawals, retirements, transfers and new member ballots
• Process all referral and sister applications and assist in the development of a new permittee program
• Assist in the administration of the Trainee Program
• Provide appropriate forms to individuals as required, and receive and process fees and paperwork on an ongoing basis
• Maintain up-to-date records as they pertain to licenses, special documents, resume information, availability and other information as needed
• Assist in reviewing production-related information
• Provide some administrative support with regard to training activities
• Undertake any other duties and special projects as directed

Essential Qualifications 

• Excellent verbal and written communication skills
• Exemplary time management and logistical skills
• The ability to communicate effectively with members, other industry professionals, and the general public
• Self-motivated and able to work effectively on solo projects as well as team pursuits
• Strong aptitude for organization, accuracy and attention to detail
• Production industry or related entertainment industry experience required
• Experience working with spreadsheets and formatting documents

Valuable Qualifications

• Written and spoken fluency in French
• Completion of a related community college program, university degree or equivalent experience
• Able to problem-solve in an innovative and creative manner
• Thorough working knowledge of Google platforms, including Gmail, Google Forms, Calendar, Drive, Docs, Sheets, and Slides

Schedule and Compensation

• The position of Membership Coordinator is a 1-year full-time position with the potential for extension.
• The schedule follows a standard work week; however, due to the nature of the industry, flexible work hours may sometimes be necessary based on the needs of the organization and availability of the successful candidate.
• The position is paid hourly with an overtime structure in place if needed. The remuneration package includes health benefits, life insurance, matching RRSP contributions, vacation time, personal/sick leave, and other entitlements starting after a probationary period.
• The position will commence as soon as possible based on the successful applicant’s schedule.
• A valid driver’s license and reliable transportation are highly recommended for this position.

Summary

As a key member of a small team, adaptability and an aptitude for multitasking are absolutely essential. The film, television and new media industry is fast-paced and constantly changing, and technologies advance and evolve at lightning speed. The ideal candidate will be able to adapt and respond quickly to the ever-changing needs of our members through a commitment to ongoing personal development and continuing education.

As a new employee, you will be required to read and agree to all internal policies, including, but not limited to, the areas of employment, privacy, health & safety and harassment & violence.

Cover letters and resumes should be addressed to:
Jake Ivany, Operations Manager, I.A.T.S.E. Local 849

Applications can be sent via email to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line “Your Name - Membership Coordinator Application

I.A.T.S.E. Local 849 is committed to ensuring the ongoing success of our organization and its members and employees by providing an atmosphere which fosters the free sharing of ideas and nurtures growth through opportunities for training and education. I.A.T.S.E. Local 849 hires on the basis of merit and is committed to employment equity. We value diversity and inclusion in the workplace and we look forward to entertaining applications from all qualified persons. We thank you for your interest in being part of the I.A.T.S.E. Local 849 team, however, only those candidates selected for an interview will be contacted.

Accessibility note: This position requires working in the Local 849 office, which is currently located on the second floor of a building which is only accessible by a winding flight of stairs.